1. Information We Collect

When you use our VMS, we may collect the following types of information:

• Personal Information: Name, email address, phone number, and contact details.
• Vehicle Information: Vehicle registration number, model, maintenance records, and fuel data.
• Driver Information: Driver name, license details, and contact information.
• Usage Data: Log files, IP address, browser type, and system access times.

2. How We Use Your Information

The information we collect is used to:

• Provide, maintain, and improve our VMS services.
• Enable vehicle tracking, scheduling, and reporting features.
• Send important updates, alerts, or notifications related to your vehicles or account.
• Enhance system security and prevent unauthorized access or misuse.

3. Sharing of Information

We do not sell or rent your personal or vehicle-related information. However, we may share data with:

• Service Providers: Third-party integrations such as GPS devices, Google Maps, SMS/email gateways, or payment gateways.
• Legal Authorities: When required to comply with applicable laws or government regulations.

4. Data Security

We implement industry-standard measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain user and vehicle data for as long as your account is active or as needed to provide our services. If you request account termination, we will delete your personal data within a reasonable timeframe, except where retention is required by law.

6. User Rights

As a user, you have the right to:

• Access and review the information we hold about you.
• Request correction of inaccurate or outdated data.
• Request deletion of your data (subject to legal or contractual obligations).
• Withdraw consent for data processing where applicable.

7. Cookies & Tracking

Our VMS may use cookies or similar technologies to improve user experience, analyze system performance, and provide personalized services. You can manage cookie preferences through your browser settings.

8. Third-Party Links

Our platform may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites, and we encourage you to review their privacy policies.

9. Updates to Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a new effective date. Continued use of the service after updates indicates your acceptance of the revised policy.

10. Contact Us

If you have any questions regarding this Privacy Policy, please contact us at support@vms.com.